Being a Houston-based operation, the team at Texas Data Solutions is all too familiar with bad weather. Tropical storms, flooding, and hurricanes are an unavoidable part of living and working in this area of the country.
We work diligently to prepare both ourselves and our clients for weather-related problems, whether they be service outages, rising waters, or something worse. Preparedness is part of our business, and making sure that our clients can continue running their businesses through any weather is one of our top priorities.
Backing up your data is certainly important, but there’s more to hurricane preparedness than a secure cloud service. To help you ensure that your business is at a maximum state of readiness, we wanted to share these guidelines from the American Society of Safety Engineers (ASSE):
Develop a Disaster Plan
As with most endeavors, the first step is to create a workable plan. Your business’ hurricane or disaster plan should be carefully constructed and written down for reference and review. Remember, many companies are required to maintain an Emergency Action Plan by OSHA, so this can be considered part of that process.
Your plan should put forth policies and procedures regarding employee safety, business continuity, and contingencies that can be activated if your business’ facilities are damaged.
Define Procedures and Assign Roles
Determine the critical staff that will need to be on-site or on-call during an emergency. It’s important to define who will be needed to keep your business running, and who should be responsible for any emergency response tasks. Remember that safety comes first, and that your plan must focus on keeping your employees out of danger.
A comprehensive plan should prepare your business to coordinate with others during an emergency. How are nearby businesses going to operate during a disaster? How will police, fire, and medical response be affected? These questions are best answered before the storm hits.
Brief Your Employees
Your disaster plan should not be written and then left on a shelf. Every employee should be familiar with your procedures and plans to handle any future emergencies. Hold a meeting where your plan is reviewed, roles are assigned, and your staff can ask questions.
Review and Update Your Plans Annually
Changes in your business or the community in which you operate can have a major effect on your disaster plan. Be sure to review your plan at least once a year and make any necessary revisions to keep it current and effective.
Without a doubt, disasters can be frightening. (We’ve all had to experience our first bad storm at some point, and so we know how chaotic things can be for newcomers to the state!) The good news is that planning can go a long way, and preparedness takes a good deal of risk out of the equation.
If you’d like to learn more about how the right technology can minimize your storm season downtime and data loss, please don’t hesitate to call us at (713)344-1466 or email info@TexasDataSolutions.com